Recruitment Privacy Policy
1. Introduction
This Privacy Policy explains how Hi Goods Inc. (“Company,” “we,” “us,” or “our”) collects, uses, stores, shares, and protects personal information provided by individuals (“Candidates,” “you,” or “your”) applying for employment, freelance positions, contractor roles, or other professional collaborations through our Telegram recruitment bot, application forms, and related recruitment communications (the “Recruitment Services”).
By submitting an application, you acknowledge that this Privacy Policy has been made available to you. Where consent is required by applicable law, we will request it separately.
2. Who We Are
The data controller responsible for processing your personal information is Hi Goods Inc., a corporation registered in Wyoming, United States.
Privacy inquiries: support@theartofyt.com
The Company operates digital media, content production, YouTube channels, and related projects and recruits candidates for various professional roles.
3. Information We Collect
Depending on the role and recruitment stage, we may collect:
- Personal and contact information: full name, preferred name, age or confirmation of eligibility to work, Telegram username and user ID, available Telegram profile information, email, telephone number, country of residence, and time zone.
- Professional information: resume, CV, portfolio, professional profiles, work history, skills, qualifications, project links, availability, salary expectations, and preferred work arrangements.
- Recruitment and evaluation information: questionnaire responses, test assignments, work samples, assessment results, interview responses, correspondence, internal evaluation notes, and application decisions.
- Technical and operational information: Telegram identifiers, bot interaction history, submission dates, recruitment progress, application status, and logs reasonably necessary for service operation and security.
We collect only information reasonably relevant to recruitment and potential collaboration. We do not intentionally request sensitive information, such as medical records, religious beliefs, or political opinions, unless necessary and permitted by applicable law.
4. How We Use Your Information
We process information to receive and manage applications; evaluate qualifications and suitability; communicate about applications, interviews, and tests; organize and assess assignments; match Candidates with positions across Company projects; maintain recruitment records; consider Candidates for future opportunities subject to applicable law; secure our systems; and comply with legal obligations.
Where permitted by law, we may use automated tools, including AI-assisted systems, to organize applications, summarize responses, score or categorize applications, and support candidate evaluation. Such tools may influence screening recommendations. Where applicable law requires human oversight, notice, explanation, or review of automated decisions, we will provide it.
5. Legal Basis for Processing
Where required by applicable law, we rely on one or more of: (a) steps requested before entering into a contract; (b) legitimate interests in recruitment, security, and candidate matching, where not overridden by Candidates’ rights; (c) consent, where required, including for certain future-opportunity retention; and (d) compliance with legal obligations. Consent may be withdrawn where applicable without affecting prior lawful processing.
6. How We Share Information
We do not sell Candidates’ personal information. We may share relevant information with authorized HR personnel, hiring managers, portfolio managers, project supervisors, recruitment partners, service providers supporting cloud storage, communications, databases and automation, professional advisors, and authorities where legally required. Access is limited to legitimate recruitment or operational needs and appropriate safeguards.
7. Telegram and Third-Party Platforms
Our Recruitment Services may use Telegram and external forms, scheduling services, cloud platforms, and other tools. Telegram may independently process information under its own privacy policy. The Company controls its own recruitment processing but does not control Telegram’s independent practices. Candidates should review the privacy notices of relevant third-party services.
8. International Data Transfers
Hi Goods Inc. is based in the United States, while Candidates, personnel, and providers may be in other countries. Information may be transferred, stored, or processed internationally. Where required, we use appropriate safeguards, including contractual protections or recognized transfer mechanisms.
9. Data Retention
We retain personal information only as reasonably necessary for recruitment, legitimate business purposes, and applicable legal obligations.
- Active applications: throughout the recruitment process.
- Unsuccessful or withdrawn applications: ordinarily up to 12 months after the recruitment process ends, unless another period is required or permitted by law.
- Future opportunities: longer only where the Candidate has agreed or another valid legal basis applies.
- Successful applications: relevant information may become part of personnel or contractor records subject to applicable requirements.
Candidates may request deletion, subject to lawful exceptions and retention obligations.
10. Data Security
We implement reasonable technical and organizational safeguards, which may include access restrictions, authentication, secure storage, and internal handling procedures. No internet-based system can guarantee absolute security.
11. Your Privacy Rights
Depending on applicable law, Candidates may request access, correction, deletion, restriction, portability, or objection to certain processing; withdraw consent where applicable; exercise rights concerning certain automated decisions; and complain to a competent data protection authority. Contact support@theartofyt.com to make a request. Reasonable identity verification may be required.
12. Candidate Responsibilities
Candidates should provide accurate information and avoid submitting unnecessary sensitive personal information or third-party confidential information. An application does not guarantee employment or engagement.
13. Children’s Privacy
Our Recruitment Services are intended for people aged 18 or older. We do not knowingly collect recruitment information from minors. If such information is discovered, we will take appropriate steps to delete it, subject to legal requirements.
14. Changes to This Policy
We may update this Policy for changes in operations, technology, or law. The latest version will be made available through recruitment channels or an associated webpage. Material changes will be communicated where legally required.
15. Contact Information
Hi Goods Inc.
Attn: Privacy
Email: support@theartofyt.com